Staffingpower Honolulu, HI, USA
Apr 10, 2018Full time
As an administrative assistant, you'll be providing administrative support for a busy executive, performing both routine and high-level clerical and administrative functions. This includes drafting letters and e-mails, scheduling appointments, organizing meetings, arranging travel logistics, and working with expense reports and data. DUTIES: Manage and maintain a busy calendar of meetings, services, events, and travel Research and book travel, including hotel, car, flights, and ground transportation, composing travel itineraries Arrange meeting and event logistics, which includes reserving meeting spaces, arranging off-site reservations, booking parking, coordinate catering, etc. Prepare for meetings, which includes gathering information and disseminating documents and other materials Run off-site errands for office and meeting supplies and mail packages. Conduct mail merges for registration forms, badges, letters, and envelopes. Create and work with fillable or web-based forms with the purpose of gathering information or registration details Compose, type and file correspondences and other records Make copies, scan documents, answer phones, and compose and respond to e-mails Assist with sorting and distributing incoming mail and process outgoing mail; sign for and accept packages, delivering to appropriate persons Other duties as assigned Computer and Office Equipment Skills Ability to work with Microsoft products (Word, Outlook & Excel) at an intermediate level or better on either a Mac or PC Ability to conduct Internet research Type 55 wpm Ability to use a multi-line phone, copier, fax, and printers General Requirements, Skills, and Aptitudes Valid Class 3 (or higher) driver's license and access to a vehicle to run errands Highly resourceful, organized and attentive to detail Extraordinary organizational skills, handling multiple tasks and projects in a timely manner; regularly complete projects before deadlines Ability to work independently, as well as collaboratively with a team Willing to take on projects and learn new skills/tasks Proven ability to identify, collect, and organize information from various data sources Interest in continuing education with the aim of improving and updating skills Required Education and Experience High school degree or equivalent 2 years of related experience Proficiency with Microsoft Office Suite (PowerPoint, Word, Excel, and Outlook).