Harness
San Francisco, CA, USA
The world runs on software. Yet delivering changes to software remains massively complicated, highly manual, and risk-prone. At Harness, our mission is to simplify the entire software delivery process so that software engineering teams can move fast and ship code effortlessly without the fear of breaking things. That's why we're bringing the industry's first Continuous Delivery-as-a-Service platform to the market. Harness uses a unique machine learning and AI-based approach to continuously verify the performance, quality and security of highly complex software systems, and automates the entire software delivery process. Harness is led by technologist and entrepreneur, Jyoti Bansal, who founded AppDynamics and sold it to Cisco for $3.7 Billion. We're backed with $60M Series-B funding from top-tier VC firms Menlo Ventures, IVP, GV, and ServiceNow Ventures. POSITION SUMMARY This role is to support both the Chief Financial Officer and the Chief Revenue Officer. This role is responsible for diverse administrative tasks from daily calendar and meeting management to strategic and special projects. The ideal candidate will be an organized self-starter that skillfully prioritizes and artfully juggles multiple demands with sound judgement and attention to detail. Candidate must demonstrate resourcefulness, timeliness, and ability to proactively anticipate needs with a minimum amount of direction in a fast-paced environment. Capable of working across organizations and with diverse personalities required. This role is based out of our San Francisco office, but will need to work with both domestic and international time differences. KEY RESPONSIBILITIES.Manage calendars, scheduling and meeting support (e.g. conference rooms, presentation equipment & catering) .Travel planning & support - both domestic & international.Process business expense reimbursement requests, invoices and PO handling as needed.Organize team communications and plan events.Develop efficient systems and processes.Assist direct staff and team as needed for equipment, software, maintenance requests, space planning and team events ABOUT YOU Bachelor's Degree or equivalent work experience Minimum of 5+ years of experience as Executive Assistant Successful candidate will be a proactive, assertive team player with demonstrated ability to work well cross-functionally, in a professional, efficient, and confidential manner Executive presence with impeccable communication and interpersonal skills Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge Ability to prioritize and apply sound judgment, driving recommendations and solutions Be able to work effectively with a minimum of direction in a face-paced environment Superior response time and attention-to-detail Reliable and accessible; available in the office during normal working hours and available out of hours, as needed. Can be confidential in dealing with sensitive information Proficient with Microsoft Office (Word, Excel, PowerPoint) and other office productivity tools (email, calendaring). WHAT YOU WILL HAVE AT HARNESS Fun work environment in the heart of San Francisco Beer & high-end espresso in the office Breakfast Mondays, Happy Hour Thursdays, Lunch Fridays Competitive salary, health benefits, early stage Stock Options A great team who will fight beside you in the trenches to accomplish your goals All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.
The world runs on software. Yet delivering changes to software remains massively complicated, highly manual, and risk-prone. At Harness, our mission is to simplify the entire software delivery process so that software engineering teams can move fast and ship code effortlessly without the fear of breaking things. That's why we're bringing the industry's first Continuous Delivery-as-a-Service platform to the market. Harness uses a unique machine learning and AI-based approach to continuously verify the performance, quality and security of highly complex software systems, and automates the entire software delivery process. Harness is led by technologist and entrepreneur, Jyoti Bansal, who founded AppDynamics and sold it to Cisco for $3.7 Billion. We're backed with $60M Series-B funding from top-tier VC firms Menlo Ventures, IVP, GV, and ServiceNow Ventures. POSITION SUMMARY This role is to support both the Chief Financial Officer and the Chief Revenue Officer. This role is responsible for diverse administrative tasks from daily calendar and meeting management to strategic and special projects. The ideal candidate will be an organized self-starter that skillfully prioritizes and artfully juggles multiple demands with sound judgement and attention to detail. Candidate must demonstrate resourcefulness, timeliness, and ability to proactively anticipate needs with a minimum amount of direction in a fast-paced environment. Capable of working across organizations and with diverse personalities required. This role is based out of our San Francisco office, but will need to work with both domestic and international time differences. KEY RESPONSIBILITIES.Manage calendars, scheduling and meeting support (e.g. conference rooms, presentation equipment & catering) .Travel planning & support - both domestic & international.Process business expense reimbursement requests, invoices and PO handling as needed.Organize team communications and plan events.Develop efficient systems and processes.Assist direct staff and team as needed for equipment, software, maintenance requests, space planning and team events ABOUT YOU Bachelor's Degree or equivalent work experience Minimum of 5+ years of experience as Executive Assistant Successful candidate will be a proactive, assertive team player with demonstrated ability to work well cross-functionally, in a professional, efficient, and confidential manner Executive presence with impeccable communication and interpersonal skills Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge Ability to prioritize and apply sound judgment, driving recommendations and solutions Be able to work effectively with a minimum of direction in a face-paced environment Superior response time and attention-to-detail Reliable and accessible; available in the office during normal working hours and available out of hours, as needed. Can be confidential in dealing with sensitive information Proficient with Microsoft Office (Word, Excel, PowerPoint) and other office productivity tools (email, calendaring). WHAT YOU WILL HAVE AT HARNESS Fun work environment in the heart of San Francisco Beer & high-end espresso in the office Breakfast Mondays, Happy Hour Thursdays, Lunch Fridays Competitive salary, health benefits, early stage Stock Options A great team who will fight beside you in the trenches to accomplish your goals All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.
Arbor Realty Trust
Boston, MA, USA
The Executive Assistant is responsible for all administrative functions relative to their respective company executive(s) and department(s). Other special projects and assistance with other departments are required on an as-needed basis. The Executive Assistant will have the following duties and responsibilities, including but not limited to: Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Answering phones in a professional manner, greeting visitors, conference room scheduling, receiving packages, screening phone calls, maintaining calendars, meeting organization, internet research, typing, filing, proofreading; photocopying; shredding, collating and assembling packages, taking messages, etc. Sit at the receptionist area on an as-needed basis. Other Administrative functions vary by location and may include administrative support for any VP level and above on an as needed basis, handling overnight deliveries including billing, processing the mail/office supply requests in the absence of the Facilities Coordinator, bank/post office/ errands, some small event planning, word document and excel spreadsheet projects, maintaining employee phone list, backing up the other Executive Assistants if necessary, various projects, various kitchen duties (making morning coffee, making sure all conference rooms are well maintained, etc.). Education: Bachelor's degree preferred but not required. Experience: Minimum of 3-5 years' of administrative experience; Executive support level a plus. Knowledge/Skills/Abilities: Must have a high degree of initiative, be a motivated self-starter, have a flexible attitude and be able to adapt to a changing environment. Must be forward thinking as it pertains to the logistics of scheduling meetings and travel. High degree of integrity, energetic, and have an upbeat attitude Strong work effort, detail-oriented, and self-starter Must be polished and have the ability to interact with all levels of management in a professional manner and handle EXTREMELY confidential matters. Possess strong organizational, communication, writing and multi-tasking skills. Proficiency with Microsoft Word, Excel, Outlook. Travel: None
The Executive Assistant is responsible for all administrative functions relative to their respective company executive(s) and department(s). Other special projects and assistance with other departments are required on an as-needed basis. The Executive Assistant will have the following duties and responsibilities, including but not limited to: Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Answering phones in a professional manner, greeting visitors, conference room scheduling, receiving packages, screening phone calls, maintaining calendars, meeting organization, internet research, typing, filing, proofreading; photocopying; shredding, collating and assembling packages, taking messages, etc. Sit at the receptionist area on an as-needed basis. Other Administrative functions vary by location and may include administrative support for any VP level and above on an as needed basis, handling overnight deliveries including billing, processing the mail/office supply requests in the absence of the Facilities Coordinator, bank/post office/ errands, some small event planning, word document and excel spreadsheet projects, maintaining employee phone list, backing up the other Executive Assistants if necessary, various projects, various kitchen duties (making morning coffee, making sure all conference rooms are well maintained, etc.). Education: Bachelor's degree preferred but not required. Experience: Minimum of 3-5 years' of administrative experience; Executive support level a plus. Knowledge/Skills/Abilities: Must have a high degree of initiative, be a motivated self-starter, have a flexible attitude and be able to adapt to a changing environment. Must be forward thinking as it pertains to the logistics of scheduling meetings and travel. High degree of integrity, energetic, and have an upbeat attitude Strong work effort, detail-oriented, and self-starter Must be polished and have the ability to interact with all levels of management in a professional manner and handle EXTREMELY confidential matters. Possess strong organizational, communication, writing and multi-tasking skills. Proficiency with Microsoft Word, Excel, Outlook. Travel: None
Trinity Real Estate Investment Services
Garland, TX, USA
Trinity is looking for an experienced Talent Acquisition Specialist who understands the competitive nature of the Commercial Real Estate industry and knows how to build a strong candidate pipeline. At Trinity, we are focused on finding the most talented Salespeople and putting them in the best position to succeed by surrounding them with highly talented support. The Talent Acquisition Specialist will ensure we have the best Salespeople coming through the door as well as exceptional staff to support them. This is a pivotal role that is crucial to our continued growth and success. The selected candidate will work closely with the Partners and hiring managers to develop and execute our recruiting strategy to its fullest. Responsibilities:Build a strong candidate pipeline through sourcing, networking, referrals, events, online postings, etc.Focus on efficient, timely follow up of sourced leads to ensure the highest success rate in setting interviews with well-qualified and interested candidates.Be a candidate ambassador by providing a consistently positive candidate experience.Provide front-line screening by assessing skill level, desire, availability, etc. in accordance with recruiting strategy.Manage offer process, including offer letter generation, offer presentation and close.Continuously follow-up and provide strategic insight to leadership team in an effort to confirm staffing plans and ensure that candidates and hiring managers needs are met.Participate in the planning and execution of all recruiting related activities.Required Skills:3+ years' experience recruiting for Sales roles in a fast-paced environment, implementing a wide range of recruiting tactics and programs.Ability to build strong relationships, manage expectations and execution for both candidates and hiring managers.Excellent verbal and written communication skills.The ability to communicate with confidence, charm and competence to a variety of audiences both internally and externally.High attention to detail.Problem-solving mindset with the ability to work with a sense of urgency at all times.Experience with an applicant tracking system.Passionate and goal oriented. We are looking for someone that is enthusiastic about their work and is passionate about not only meeting their goals but exceeding them.Spirited and Collaborative: We are always looking to improve, and we challenge everyone on our team to bring new ideas and solutions to improve our business.Education:College or university degree preferred
Trinity is looking for an experienced Talent Acquisition Specialist who understands the competitive nature of the Commercial Real Estate industry and knows how to build a strong candidate pipeline. At Trinity, we are focused on finding the most talented Salespeople and putting them in the best position to succeed by surrounding them with highly talented support. The Talent Acquisition Specialist will ensure we have the best Salespeople coming through the door as well as exceptional staff to support them. This is a pivotal role that is crucial to our continued growth and success. The selected candidate will work closely with the Partners and hiring managers to develop and execute our recruiting strategy to its fullest. Responsibilities:Build a strong candidate pipeline through sourcing, networking, referrals, events, online postings, etc.Focus on efficient, timely follow up of sourced leads to ensure the highest success rate in setting interviews with well-qualified and interested candidates.Be a candidate ambassador by providing a consistently positive candidate experience.Provide front-line screening by assessing skill level, desire, availability, etc. in accordance with recruiting strategy.Manage offer process, including offer letter generation, offer presentation and close.Continuously follow-up and provide strategic insight to leadership team in an effort to confirm staffing plans and ensure that candidates and hiring managers needs are met.Participate in the planning and execution of all recruiting related activities.Required Skills:3+ years' experience recruiting for Sales roles in a fast-paced environment, implementing a wide range of recruiting tactics and programs.Ability to build strong relationships, manage expectations and execution for both candidates and hiring managers.Excellent verbal and written communication skills.The ability to communicate with confidence, charm and competence to a variety of audiences both internally and externally.High attention to detail.Problem-solving mindset with the ability to work with a sense of urgency at all times.Experience with an applicant tracking system.Passionate and goal oriented. We are looking for someone that is enthusiastic about their work and is passionate about not only meeting their goals but exceeding them.Spirited and Collaborative: We are always looking to improve, and we challenge everyone on our team to bring new ideas and solutions to improve our business.Education:College or university degree preferred
Uncommon Schools
Newark, NJ, USA
Company Description Uncommon Schools is a non-profit network of 53 outstanding public charter schools in grades K-12 across New York, New Jersey and Massachusetts. Our mission is to start and manage outstanding urban public charter schools that close the achievement gap and prepare students from low-income backgrounds for success in college and beyond. We are accomplishing that mission every day, with a college graduation rate that is well above the national average and thousands of stories of our students and alumni achieving their dreams. Job Description Assist in the development and execution of a facilities management and preventive maintenance plans; participate in the management and motivation of building staff; foster an atmosphere of teamwork among building staff, school staff, and contractors; ensure appropriate expertise and resources are in place to meet requirements and respond to requests in a courteous, timely, and highly effective manner; manage the repair, maintenance, and continuous operation of all building systems including: fire/life safety, Mechanical (HVAC, plumbing), Electrical (lighting control equipment, bulb replacement, UPS, light construction (painting, doors, locks), digital systems (fire alarm, card access, CCTV security access systems), elevator control, Building Maintenance System (BMS)(DDC), and audio-visual systems, etc. · Manage facility maintenance contracts · Coordinate all preventive maintenance and reactive repair maintenance activities; oversee other building staff and vendors, if so required · Respond to and coordinate all emergency call activities as necessary · Maintain building exterior and grounds · Respond to building staff requests regarding building operations; prioritize schedules; and assign, plan, and monitor the work through online ticketing system (CMMS) · Assist in coordinating required governmental inspections, and regularly inspect all areas of the building and report deficiencies as well as suggestions for improvement · Assist in ensuring compliance with local, state, and federal regulations; maintain up-to-date building documentation and certifications · Ensure compliance with local regulations regarding vendor procurement · When necessary, obtain and level bids for recommendation to School Staff and Regional Director of Facilities · Maintain all required administrative records including, but not limited to, log books, work records, maintenance records, contractor visits, keys issued, etc. · Collaborate with School Staff, Regional Director of Facilities and finance to help develop and manage facility budget · Inspect facilities on a rolling basis to ensure maintenance quality · Attend necessary school meetings to support maintenance management activities as they relate to the school's schedule Mission-Alignment · Demonstrate a relentless drive to improve the minds and lives of students in and out of school · Implement and enhance the school's systems and culture · Build professional relationships and collaborate with the Supervisor, Vendors and school staff to maximize the ability of Uncommon Schools to support student learning and socio-emotional development · Performs other related duties as required and assigned · Create high accountability for one's self as well as building staff and vendors Qualifications Required knowledge, skills, and abilities · High school diploma or equivalent · 3 or more years' progressive responsibility and experience in facilities management. · Ability to handle multiple projects simultaneously · Familiarity with key building systems (HVAC, electrical, mechanical, plumbing) · Familiarity with OSHA and other Life Safety codes, etc. · Computer skills necessary to operate BMS system and a personal computer; knowledge of Microsoft office · Strong organizational skills, attention to detail, and follow-through · Ability to communicate effectively with facilities staff, school staff, and vendors both verbal and electronic · Available to work weekends when necessary · Extreme flexibility, with a strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities · New Jersey low pressure black seal boiler, HVAC or other certificate, training or licenses a plus. · Able to pass a criminal record history check given by the Department of Education. Additional Information Uncommon Schools offers competitive salaries commensurate with experience and a comprehensive benefits package. Aside from extensive professional development, all our staff members are equipped with a laptop computer, email, and all necessary supplies. Uncommon believes in the importance of being a diverse, equitable and inclusive organization that enables our students and staff to thrive. We are committed to building a talented team that reflects the diverse backgrounds and experiences of our students. At the same time, we work to ensure an inclusive community through creating a space for important dialogue about issues of race and identity for our staff and students. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability .
Company Description Uncommon Schools is a non-profit network of 53 outstanding public charter schools in grades K-12 across New York, New Jersey and Massachusetts. Our mission is to start and manage outstanding urban public charter schools that close the achievement gap and prepare students from low-income backgrounds for success in college and beyond. We are accomplishing that mission every day, with a college graduation rate that is well above the national average and thousands of stories of our students and alumni achieving their dreams. Job Description Assist in the development and execution of a facilities management and preventive maintenance plans; participate in the management and motivation of building staff; foster an atmosphere of teamwork among building staff, school staff, and contractors; ensure appropriate expertise and resources are in place to meet requirements and respond to requests in a courteous, timely, and highly effective manner; manage the repair, maintenance, and continuous operation of all building systems including: fire/life safety, Mechanical (HVAC, plumbing), Electrical (lighting control equipment, bulb replacement, UPS, light construction (painting, doors, locks), digital systems (fire alarm, card access, CCTV security access systems), elevator control, Building Maintenance System (BMS)(DDC), and audio-visual systems, etc. · Manage facility maintenance contracts · Coordinate all preventive maintenance and reactive repair maintenance activities; oversee other building staff and vendors, if so required · Respond to and coordinate all emergency call activities as necessary · Maintain building exterior and grounds · Respond to building staff requests regarding building operations; prioritize schedules; and assign, plan, and monitor the work through online ticketing system (CMMS) · Assist in coordinating required governmental inspections, and regularly inspect all areas of the building and report deficiencies as well as suggestions for improvement · Assist in ensuring compliance with local, state, and federal regulations; maintain up-to-date building documentation and certifications · Ensure compliance with local regulations regarding vendor procurement · When necessary, obtain and level bids for recommendation to School Staff and Regional Director of Facilities · Maintain all required administrative records including, but not limited to, log books, work records, maintenance records, contractor visits, keys issued, etc. · Collaborate with School Staff, Regional Director of Facilities and finance to help develop and manage facility budget · Inspect facilities on a rolling basis to ensure maintenance quality · Attend necessary school meetings to support maintenance management activities as they relate to the school's schedule Mission-Alignment · Demonstrate a relentless drive to improve the minds and lives of students in and out of school · Implement and enhance the school's systems and culture · Build professional relationships and collaborate with the Supervisor, Vendors and school staff to maximize the ability of Uncommon Schools to support student learning and socio-emotional development · Performs other related duties as required and assigned · Create high accountability for one's self as well as building staff and vendors Qualifications Required knowledge, skills, and abilities · High school diploma or equivalent · 3 or more years' progressive responsibility and experience in facilities management. · Ability to handle multiple projects simultaneously · Familiarity with key building systems (HVAC, electrical, mechanical, plumbing) · Familiarity with OSHA and other Life Safety codes, etc. · Computer skills necessary to operate BMS system and a personal computer; knowledge of Microsoft office · Strong organizational skills, attention to detail, and follow-through · Ability to communicate effectively with facilities staff, school staff, and vendors both verbal and electronic · Available to work weekends when necessary · Extreme flexibility, with a strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities · New Jersey low pressure black seal boiler, HVAC or other certificate, training or licenses a plus. · Able to pass a criminal record history check given by the Department of Education. Additional Information Uncommon Schools offers competitive salaries commensurate with experience and a comprehensive benefits package. Aside from extensive professional development, all our staff members are equipped with a laptop computer, email, and all necessary supplies. Uncommon believes in the importance of being a diverse, equitable and inclusive organization that enables our students and staff to thrive. We are committed to building a talented team that reflects the diverse backgrounds and experiences of our students. At the same time, we work to ensure an inclusive community through creating a space for important dialogue about issues of race and identity for our staff and students. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability .
