1 jobs found in Red Bluff

Salary: $3,445.00 - $4,193.00 Monthly Location: Tehama County, CA Job Type: Full Time Job Number: 2019-P0812 Closing: 10/31/:59 PM Pacific IDEAL CANDIDATE: The ideal candidate has the ability to provide varied office administrative and secretarial work requiring the use of independent judgment tact, and discretion. The candidate should have knowledge of techniques for working effectively with and providing a high level of customer service to all individuals contacted in the course of work. Additionally, it is essential that the candidate possess the ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, organize their own work, set priorities and meet critical time deadlines. DESCRIPTION: This is an advanced journey-level classification. Incumbents perform a variety of specialized and confidential administrative, secretarial, and clerical work. This work includes coordinating assigned programs and projects, providing general information to the public, and other administrative, financial recordkeeping database, and support work. Examples of Duties Plans, organizes, and executes administrative assignments and special projects related to assigned area of responsibility; maintaining accurate and detailed records; verifying accuracy of information; researching discrepancies and recording information. Prepares, submits, and receives all claims and requisitions; obtains quotes for specialized supplies and equipment; monitors use and maintenance of supplies and equipment; and/or authorizes payments and purchases. Coordinates and schedules meetings, appointments, and speaking engagements for departmental personnel, appointed boards and commissions; arranges for meeting rooms, may attend meetings and take minutes. Researches, compiles, and analyzes information; prepares specialized analytical reports relating to a core function of a departmental operation. Serves as a liaison, through a variety of mediums, between key department personnel and other County departments, law enforcement agencies, news media, and the general public. Addresses concerns, inquiries, or complaints from the general public and takes appropriate action to ensure an expedient and satisfactory resolution. Develops, verifies, and reviews forms, contracts, and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files. Coordinates the completion of one or more departmental processes with little to no supervision; may include contracts, applications, licenses, insurance documents, and permits. Organizes and maintains various administrative, confidential, reference, imaging, and follow-up files; purges files as required. Screens calls, visitors, and mail. Assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from public. Enters/tracks public calls into appropriate computer databases; directs callers to appropriate County staff via switchboard or dispatching using a two-way radio as necessary. Assists public at front counter and directs public to appropriate locations/staff. Composes, types, transcribes, researches, formats and proofreads a wide variety of correspondence, minutes, reports, letters and memoranda; types from rough drafts, verbal instructions or transcribing machine recordings; checks drafts for punctuation, spelling, and grammar; makes or suggest corrections to drafts. May perform routine financial recordkeeping duties, including but not limited to posting, auditing, balancing, and reconciling various ledgers pertaining to County records, etc. Responsible for maintaining department web pages, as applicable. Education, Experience & Licenses Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: • Equivalent to completion of the twelfth (12th) grade, supplemented by training in secretarial skills or relevant computer software applications programs. • Three (3) to five (5) years of increasingly responsible office administrative or advanced secretarial support experience involving some public contact. Other combinations of education and experience may be considered. LICENSE & SPECIAL REQUIREMENTS: Require a valid California driver's license. Current, less than 1 year old, typing certificate. Recruitment Information The department is recruiting for an anticipated vacancy effective November 30, 2019. In addition, Tehama County is establishing an eligibility list to fill future vacancies for an Administrative Assistant, as well as subsequent vacancies which occur during the life of the eligibility list. Please submit ALL required documents when applying such as, copies of all required degrees and/or certifications as outlined in the job description. Incomplete applications will not be considered. If you have questions about this recruitment, please contact the department at the phone number listed below. All offers of employment are contingent upon successful completion of background, fingerprinting, drug test (including marijuana) and physical examination provided by the County. EQUAL OPPORTUNITY EMPLOYER / AMERICANS WITH DISABILITIES ACT COMPLIANT / VETERANS' PREFERENCE POLICY / DRUG-FREE WORKPLACE