Indianapolis, IN, USA
Contract role to assist company with 4 th quarter and year end clerical functions. Duties include but not limited to: High volume of scanning documents and saving to correct electronic file Manual filing Data entry of updated client information into database Assisting with collecting W9s and other documents needed Other duties as assigned.
Jacksonville, FL, USA
Accounting professionals, is it time to take that next big career step? Let Vaco serve as your advocate in presenting you to our top clients who are looking for an Accounting Professionals. Our recruiting staff gives you an advantage over your competition by promoting your strengths and assets directly to hiring managers while helping you to be more prepared for your interviews From keeping you up to date on market trends and industry expectations, to providing you with valuable insight into the company's culture, compensation expectations and growth opportunities of specific clients, Vaco will give you the edge you need in today's highly competitive job marketplace. If you have a background as a senior-level administrative assistant and are looking to move your career forward, let Vaco open the door for you. Apply today Accounting Clerk Job Responsibilities: Provides management with financial information by researching and analyzing accounts; preparing financial statements. Accounting Clerk Job Duties: Prepares consolidated internal and external financial statements by gathering and analyzing information from the general ledger system and from departments. Maintains and balances an automated consolidation system by inputting data; scheduling required jobs; verifying data. Analyzes information and options by developing spreadsheet reports; verifying information. Prepares general ledger entries by maintaining records and files; reconciling accounts. Prepares payments by accruing expenses; assigning account numbers; requesting disbursements; reconciling accounts. Develops and implements accounting procedures by analyzing current procedures; recommending changes. Answers accounting and financial questions by researching and interpreting data. Provides accounting support for mergers and acquisitions by reviewing financial information; converting data to general ledger system; obtaining supplementary information for preparing financial statements. Protects organization's value by keeping information confidential. Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. Accomplishes accounting and organization mission by completing related results as needed. Required Qualifications: Two years of Accounts Payable experience Proficient in Microsoft Office SAP experience
Richmond, VA, USA
Vaco Operations is currently seeking an experienced Executive Assistant to support the Vice President of Sales with a client in the financial services sector. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks, and should be able to work independently with little or no supervision. The person in this role must be extremely well-organized and detail oriented with a positive disposition and "can-do" approach. A high energy level and the ability to build and maintain relationships with external partners at all levels is a must. He or she will be comfortable working in a fast-paced environment, often under pressure, while remaining flexible, proactive, resourceful, and efficient. A high level of professionalism and confidentiality is crucial in this role, as well as a commitment to superior service and team building. This individual must have excellent written and verbal communication skills, a strong decision-making ability and maniacal attention to detail. Responsibilities will include maintaining calendars, scheduling meetings, coordinating and organizing meetings, arranging for travel, database management, communications, and various marketing projects. Qulifications: -Bachelor's Degree -Advanced proficiency with Salesforce.com, Microsoft Office and Outlook, including Excel, PowerPoint, and Word -Excellent communication and organizational skills -Strong team player and commitment to superior service -Experience in financial services is helpful but not required -Willingness to be available after hours if needed is a must
Torrance, CA, USA
Responsibilities: Perform admin task for CEO: manage calendar, answer calls, schedule appointments, arrange travel plans, and set up meetings Communicate directly, on behalf of the CEO Research, analyze, and follow up on issues and determine appropriate actions and response Serves as a liaison between the corporate department head, staff, and other members of the company Create internal and external memos on behalf of the CEO Administrative Tasks: Filing, copying, creating and storing files Answering phone calls and setting meetings Manage personal calendar, arrange travel plans, and appointments Education & Experience: Bachelor's degree required Minimum of 3 to 10 years of administrative experience Proficient in Microsoft products (word, powerpoint, excel) Must be able to travel, as needed.
Carlsbad, CA, USA
Job Description This is a fantastic opportunity to work with a fast-growing medical device company located in Carlsbad. We are looking for an upbeat, helpful individual to greet our guests and provide clerical support to our senior administrative staff and overflow clerical support to other departments within the company. The responsibilities of the job will include: Receptionist duties - welcome guests and ensure they connect with the individuals they have come to see. First point of contact to make a positive impression of the company, and for security reasons. Uses good judgement when allowing individuals into the building. Incoming and outgoing mail, preparing FedEx packages. Answer incoming phones and transfer to appropriate department or individual. Use good judgement to ask for more information regarding requests to speak to company individuals and take messages rather than transferring. Run errands as needed and requested. Some examples are picking up catering orders, making spare keys, picking up and dropping off apparel to the embroiderer, purchasing needed items, etc. Ensure break rooms and conference rooms are well stocked, organized, and clean. Perform spot cleaning of areas and dishes when necessary. Help keep entire office tidy and clean. Windex front door, upstairs door, and conference room door. Also, the same duties for our Kellogg Building training center. Administer vehicle logs and maintenance. Take vehicles for washes and maintenance as needed. Ensure registration stickers are on, maintain vehicle key box and some other spare keys. Work with senior administrative staff to order office supplies and ensure office supplies are well stocked and organized. Prepare PDF's of receipts and save them correctly for easy reference. Prepare expense reports in Certify expense reporting system and assist others with expense report preparation and reconciliation. Work with other departments on projects as requested including accounting, quality and regulatory, sales, and marketing Requirements of the job: Good knowledge of Outlook, Word, and Excel. Ability to learn new computer programs. Excellent English written and oral communication skills A valid driver's license The most important requirement for this position is a flexible, upbeat and helpful demeanor. This person is asked to wear many different hats, and the job duties change regularly with the needs of the company. It is a great opportunity to learn about many different aspects of our business. We are looking for a great combination of a professional presence and demeanor combined with a "can do, roll up the sleeves" approach. Job Type: Full-time Salary: $16.00 /hour