Vaco Staffing

Vaco Staffing Nashville, TN, USA
Jan 17, 2020
Full time
As a Part-Time Administrative Assistant, you will provide a blended administrative support role on a daily basis through assisting in an HR, EA, Office Manager and Bookkeeping aspect. You will provide support to all departments throughout the organization as well as outside clients and guests. This position is 8-5 but only for a temporary amount of time! Your daily duties and responsibilities in this role will generally include:Answering phones and monitoring email inboxFiling, scanning, copyingCreating and editing documents in MS OfficeData entry into company databaseCalendar managementPlanning meetings and ordering suppliesDistributing incoming mail and responsible for outgoing mailQualifications:Must be tech savvy Proficiency in MS Office - including Word, Excel, Outlook, CRM/Database experienceExcellent communication skills, analytical skills, and initiativePrior experience in as an administrative assistantAs a Part-Time Administrative Assistant, you will provide a blended administrative support role on a daily basis through assisting in an HR, EA, Office Manager and Bookkeeping aspect. You will provide support to all departments throughout the organization as well as outside clients and guests. This position is 8-5 but only for a temporary amount of time!Your daily duties and responsibilities in this role will generally include:Answering phones and monitoring email inboxFiling, scanning, copyingCreating and editing documents in MS OfficeData entry into company databaseCalendar managementPlanning meetings and ordering suppliesDistributing incoming mail and responsible for outgoing mailQualifications:Must be tech savvy Proficiency in MS Office - including Word, Excel, Outlook, CRM/Database experienceExcellent communication skills, analytical skills, and initiativePrior experience in as an administrative assistant
Vaco Staffing Columbus, OH, USA
Jan 17, 2020
Full time
Administrative support professionals, is it time to take that next big career step? Let Vaco serve as your advocate in presenting you to our top clients who are looking for Executive Assistants. Our recruiting staff gives you an advantage over your competition by promoting your strengths and assets directly to hiring managers while helping you to be more prepared for your interviews.We are currently recruiting for a Senior Administrative Assistant for a contract-to-hire opportunity! This role is supporting multiple executives at an established non-profit near OSU campus. As an Executive Assistant, you will provide C-level administrative support to executives on a daily basis. You will act as the liaison between the executives and all departments throughout the organization as well as outside partners and clients.Your daily duties and responsibilities in this role will generally include:Managing executive calendars and schedulesReviewing and approving certain company expendituresCoordinating various meetings and other eventsTracking the progress of short- and long-term projectsWriting letters and handling other correspondenceAssisting in the creation of executive presentationsPlease apply immediately for consideration as my client is scheduling interviews later this week!As an Executive Assistant, you must be dependable and professional as well as being highly organized and detail-oriented. You should be a creative and flexible problem solver with a business-oriented mindset and a commitment to always going the extra mile to get the job done. In addition, it is important that you display excellent verbal and written communication skills as well as the ability to function effectively as part of a team.Specific qualifications for the role include: 3 years' experience in a senior administrative role supporting C-level executives; experience working for a startup or entrepreneurial company, preferred Proficiency in Microsoft Word, Excel, PowerPoint and Outlook Ability to handle confidential and sensitive information Potential to excel at planning and project management across department functions Strong analytical thinking skills Excellent initiative and follow-through skills
Vaco Staffing Shelton, CT 06484, USA
Jan 17, 2020
Full time
A medical manufacturing office in the Shelton area is looking for a HR Administrative professional.Responisibilities: Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.Support all internal and external HR related inquiries or requests.Maintain digital and electronic records of employees.Serve as point of contact with benefit vendors and administrators.Maintain calendars of HR management team.Oversee the completion of compensation and benefit documentation.Assist with performance management procedures
Vaco Staffing Milford, CT, USA
Jan 17, 2020
Full time
A successful Manufacturing company is looking for an Administrative Assistant to join their team! Job Responsibilities:Provides administrative support to ensure efficient operation of office.Answers phone calls, schedules meetings and supports visitors.Carries out administrative duties such as filing, typing, copying, binding, scanning etc.Completes operational requirements by scheduling and assigning administrative projects and expediting work results.Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.Exhibits polite and professional communication via phone, e-mail, and mail.Supports team by performing tasks related to organization and strong communication.Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.Provides information by answering questions and requests.Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.Contributes to team effort by accomplishing related results as needed.Education and Experience Requirements:High school diploma or equivalent education required3 years of administrative assistant experienceKnowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe AcrobatCompensation: $12hr-14hr
Vaco Staffing Pleasantville, NY 10570, USA
Jan 17, 2020
Full time
A large independent multi-specialty medical group in Westchester County is looking for a Human Resource Administrative Assistant to join their team! Job Responsibilities:Supports human resources department by screening, testing, and interviewing applicantsPrepares payroll by calculating pay, distributing checks, and maintaining payroll recordsProvides orientation for new employees by providing information packets, reviewing company policies, gathering withholding and other payroll information, explaining benefit programs, and obtaining signatures for documentsMaintains human resources records for employees by recording the hiring, transfer, termination, change in job classifications, and merit increase dates as well as tracking vacation, sick, and personal timeAdministers employee benefit program including student loan, medical insurance, savings bond, and disability programs by advising employees of eligibility, providing application information, helping with form completion, verifying submission, and notifying employees of approvalsDocuments and tracks human resources actions by completing forms, reports, logs, and recordsSets up and schedules complicated meetings for interviewees, hiring managers, employees, and department headsAccomplishes human resources department and organization mission by completing related results as neededQualifications/Skills:Written and verbal communication skillsPositive attitudeFlexibilityWord processing skillsSpreadsheet preparation and tracking skillsCalendaring skillsPresentation skillsAdministrative writing and reporting skillsOrganizational skillsEducation and Experience Requirements:Bachelor's degree and/or work equivalentOne year of administrative support experienceMicrosoft suite experienceScheduling experienceSpreadsheet experienceCompensation: $18hr-23hr
Vaco Staffing Richmond, VA, USA
Jan 17, 2020
Full time
Vaco is currently seeking a Administrative Assistant/Client Service Rep near Richmond, VASalary range 30-40kPerfect opportunity for Recent College GraduatesResponsibilities:Act as liaison between clients/sales people and internal teamCoordinating and maintaining all aspects of accountsCommunicating for order status, pricing, inventory infoPrinting or fulfillment industry a big plusMust be proficient in Outlook, Excel, etcProviding support and communication with internal departmentsRequirements:A bachelor's degree in Communication/Marketing highly preferred but open to other degreesJob Type: Full-timeSalary: $30,000.00 to $40,000.00 /yearExperience:Administrative: 1 year (Required)Education:Bachelor's (Required)Work authorization:United States (Required)
Vaco Staffing Arlington, TX, USA
Jan 17, 2020
Human Resources Professionals-put your skills to work with us and experience the Vaco Advantage! Our client in Arlington, TX has an immediate need for an HR Generalist. This is a contract position with the possibility of becoming permanent. The HR Generalist will mainly be responsible for supporting manufacturing and industrial industry recruiting, maintaining employee data, and HRIS data administration. If your background is in Human Resources, and you want to partner with the best, apply today! Requirements: Supporting management and employees by handling questions, interpreting and administering contracts, and helping resolve work-related problems Analyzing and interpret compensation and benefits policies ensuring compliance with legal requirements Maintain organizational policy standards such as equal employment opportunity and sexual harassment, and recommend needed changes Must have experience recruiting within industrial, retail/distribution or manufacturing industry Supporting 120+ employees across 3 locations As an HR Generalist, your experience with staffing, payroll, compensation, benefits, safety, and retention strategies will be crucial. Additional requirement of the HR Generalist role include: ? Bachelor's degree in a related field ? 2+ years of HR and recruiting experience ? Proficient with the Microsoft Office suite, major HRIS systems, ADP
Vaco Staffing Nashville, TN, USA
Jan 17, 2020
Full time
- Experienced in answering phones, responding to emails, and filing paperwork- Imputing data into system- Needs to have quick and accurate typing skills- Maintaining inventory and creating documents- Good communicaiton and interpersonal skills- Organized and positive individual
Vaco Staffing Nashville, TN, USA
Jan 17, 2020
Full time
Office professionals - don't let your resume get lost in the shuffle! Vaco will serve as your advocate in presenting you to our top clients who are looking for administrative professionals.Our clients have opportunities for Administrative Assistants with strong Microsoft Office skills. Let us work for you! At Vaco, we give you an advantage over your competition! Our recruiters have direct relationships with hiring managers, so they can connect your work experience to the open job - promoting your strengths to the manager while preparing you for that specific interview.Our recruiters will provide you with great insight about trends in the industry - keeping you up to date on compensation expectations, company culture, and growth opportunities. If your background is in office support and you want to partner with the best, apply today!Job Summary:Looking for an eager and outgoing candidate who is highly motivated to work in a fast past environment.Provides a variety of support activities including but not limited to:Answer incoming and ring back calls in a courteous, timely and professional mannerDocumentation management and performing follow-up calls to potential clients/customersDistribute incoming faxesSort and distribute mailPrepare daily check logDeposit checks to bankPrepare outgoing mailFront office scanning coordinator for incoming mailAssist all other departments with assigned projectsJunior paralegal experience preferred but not required Other duties as assignedRequired Competencies:Bachelor's degree preferredIndividual MUST have the ability to multitaskHighly dependable and punctualExcellent verbal and written communication skillsExperience with incoming phones calls in a busy office environmentExperience with computers and a variety of business related softwareStrong experience in Word, Excel, PowerPoint and Outlook required Qualified candidates, please submit your resume in a WORD document
Vaco Staffing Nashville, TN, USA
Jan 16, 2020
- Strong communication, interpersonal, and organizational skills. - Handeling employer schedules, meeting requests, and office inventory. - People-oriented and have great customer service skills. Will be interacting with clients often. - Answering phone calls and emails on a daily basis. - Need to be trustowrthy and confidential of specific company matters. - Able to multi-task in a fast-paced envionment. - Able to work well on a team and individually. - Ability to work with travel and expense management. - Needs to be a professional individual that is can stay calm in times of chaos. - Ability to manage people. - Gather information and data and make suggestions to employer about how to make processes more efficient. - Strong communication, interpersonal, and organizational skills. ? Handeling employer schedules, meeting requests, and office inventory. ? People-oriented and have great customer service skills. Will be interacting with clients often. ? Answering phone calls and emails on a daily basis. ? Need to be trustowrthy and confidential of specific company matters. ? Able to multi-task in a fast-paced envionment. ? Able to work well on a team and individually. ? Ability to work with travel and expense management. ? Needs to be a professional individual that is can stay calm in times of chaos. ? Ability to manage people. ? Gather information and data and make suggestions to employer about how to make processes more efficient.
Vaco Staffing Atlanta, GA, USA
Jan 16, 2020
Vaco is seeking Executive Assistant candidates for a great software client in the Sandy Springs area. This role is designed to support the CEO of the firm by handling tasks of professional and personal nature. Job Duties: Handle all professional scheduling and calendar management Handle some personal calendar and errand management Heavy travel arrangement to include hotel and transportation and for international travel to include arranging for foreign currency Email and written correspondence Plan, schedule and set up for meetings and presentations Detailed records management and data entry Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments Requirements/Qualifications: High School diploma required Associate degree or above (highly preferred) Minimum 2 years of administrative/office management experience Minimum 2 years of employee relations/management experience Proficient in Microsoft Office Suite, specifically PowerPoint Knowledge of employment laws and how to create policies and procedures to ensure compliance Fluent with Microsoft Office, Word and Excel Excellent Customer Service Ability to work independently, Multi Task and Adapt to a fast-growing business environment Ability to handle sometimes monotonous tasks as well as manage stress Outgoing and Trustworthy Thorough with extreme attention to detail Employees must also pass a thorough background check C-suite support experience required 3+ years of relevant administrative experience Detail-oriented and organized Excellent research and analysis skills
Vaco Staffing Indianapolis, IN, USA
Jan 16, 2020
Full time
Vaco Indianapolis has partnered with a client in the Indianapolis area looking for an Administrative Specialist role!The essential duties and responsibilities include, but are not limited to, the items listed below. Other duties may be assigned as necessary.Document PreparationDaily: Document typing formatting, proofreading and editing of firm correspondence and client deliverables, including letters, reports, presentations, memos, charts, contracts, labels, envelopes, lists, forms and planning documents.As Needed: Mail mergesAdministrative AssistanceDaily/Weekly: Fulfill print and copy requests Daily/Weekly: Complete scanning projects Daily/Weekly: File documents, both paper and electronic As Needed: Copy, fold and stuff mailers As Needed: Provide administrative assistance to partners for special projects As Needed: Schedule meetings
Vaco Staffing Dublin, OH, USA
Jan 16, 2020
Full time
Let Vaco serve as your advocate in presenting you to our top clients who are looking for experienced Sales Support Specialists. Sales Support Professionals-our clients have immediate opportunities for a Sales Support Administrator; don't let your resume get lost in the shuffle - let us work for you! At Vaco, we give you an advantage over your competition! Our recruiters have direct relationships with accounting managers, so they can connect your work experience to the open job-promoting your strengths to the manager while preparing you for that specific interview. We will provide you with great insight about trends in the Business Development industry - keeping you up to date on compensation expectations, company culture, and growth opportunities. If your background is in sales support as a Sales Support Administrator, and you want to partner with the best, apply today!As a Sales Support Administrator, you will contribute to creating and maintaining good client relationships and ensuring smooth sales team operations.Additional responsibilities of the Sales Support Administrator include:Providing troubleshooting assistance for customer orders, account statuses and relevant problemsManaging sales tracking tools and reporting on important informationReviewing pending orders and specific customers requests to ensure excellent customer service and customer experienceStaying up-to-date with new product and feature launches and ensuring sales team is on boardWorking with the sales team to get up-to-date information to expedite sales processLiaise with marketing, finance, IT, and accounting teams, as well as with internal stakeholdersRequirements of the Sales Support Admin role include: Proven work experience as a Sales support specialist or Sales support associate Excellent communication skills In-depth understanding of sales principles and customer service practices
Vaco Staffing Orlando, FL, USA
Jan 16, 2020
Full time
Administrative Assistants: let Vaco advocate for you and you'll have an advantage over your competition! Our recruiters have direct relationships with hiring managers, so they can connect your work experience to the open job. We have an immediate opening for Administrative Assistant in the downtown Orlando area. Instead of being another faceless resume, let Vaco promote your strengths to the hiring manager while preparing you for their specific interview.Our recruiters will provide you with great insight about trends in the market-keeping you up to date on compensation expectations, company culture and growth opportunities. If you're an experienced Administrative Assistant and you want to partner with the best, apply today!Job Description:Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.Requirements:Knowledge of financial terms and principlesBasic financial analysis experienceKowledge of leasing contractsProblem SolvingMust be highly proficient in MIcrosoft Office Suite and PowerPointSome strong marketing/ advertising skillsAble to schedule appointments, maintaing calendars and making travel arrangementsAA or equivalent of 2 years of college
Vaco Staffing Atlanta, GA, USA
Jan 15, 2020
Full time
Vaco is seeking a Receptionist for one of our clients in the Atlanta area. As the receptionist at the front desk, responsibilities include the operation of the telephone switchboard and greeting visitors. We are looking for someone who can perform a variety of administrative functions for Office Services and must have prior experience as an administrative assistant. This is a contract position for $14/hour.Key Responsibilities:1. Operates switchboard and receives incoming telephone calls. As directed, providesinformation to callers, records, and transmits messages.2. Greet visitors and ascertains names; determines the nature of their visit and providesproper information. Directs visitors to the proper person within the company andmaintains visitor log.3. Signs for incoming deliveries and ensures that mail/packages are promptly delivered tothe addressee.4. Provides administrative assistance and support including communications and invoiceprocessing to the Office Services Supervisor and Coordinator.5. Assists with coordination of events, such as United Way, Health Fair, Blood Drive,company picnic and holiday luncheons.6. Maintains first aid supplies for employees. Keeps log of supplies used, and works withvendor to make sure proper supplies are stocked.7. Notifies the Georgia Power courier if there is anything to be picked up daily.8. Maintains access badges that are kept at the front desk for service reps or vendors to usewhile they are in the building.9. Communicates with vending machine reps for needs with the machines or change neededby employees.10. Signs for Iron Mountain "Blue Box" deliveries using confidential authorization code.11. Allows access at loading docks for deliveries (UPS, Fedex, Office Supplies, etc.) andquestions visitors to determine their need for building entry.12. Check conference room schedule daily for meetings that may include outside visitors.13. Performs special tasks, assignments and project as requested/required.14. Performs other duties as assigned.QUALIFICATIONS: High school diploma or GED equivalent plus three years of related work experience. Must have a thorough knowledge of clerical methods, office practices, and procedures. Must have the ability and personality to work effectively with others. Must possess excellent communication skills and telephone etiquette as well as working in a fast paced environment. Must be proficient in Microsoft Word, Excel and Outlook.
Vaco Staffing Maitland, FL, USA
Jan 15, 2020
Full time
Human Resources Specialists, is it time to take that next big career step? Let Vaco serve as your advocate in presenting you to our top clients who are looking for HR Administrator. Our recruiting staff gives you an advantage over your competition by promoting your strengths and assets directly to hiring managers while helping you to be more prepared for your interviews.From keeping you up to date on market trends and industry expectations, to providing you with valuable insight into the company's culture, compensation expectations and growth opportunities of specific clients, Vaco will give you the edge you need in today's highly competitive job marketplace. If you have a background as a HR Administrator and are looking to move your career forward, let Vaco open the door for you. Apply today!Job SummaryProvide administrative support to the Talent Management team. Serve as a general support to the Talent Management office. Perform routine administrative services in support of the everyday operational needs of the division. 2+ years of HR policies and procedures knowledge and experience is REQUIRED.Qualifications Required:Associates degree or equal Minimum of five (2) years of HR Administration experience and knowledgeProficiency working with a personal computer in Windows environment and utilizing word processing (MS Word, Excel, Power Point, and Outlook)Onboarding knowledgeBackground and I9 verificationEvent and calendar managment experience a plusMust be organized, detailed orientated and have great communication skills.
Vaco Staffing Richmond, VA, USA
Jan 15, 2020
Full time
Are you ready to push yourself and take the next step in your professional career? If so, this could be an opportunity for you! Vaco is searching for a Project and Administrative Coordinator for one or our industry-leading clients. This position will report directly to the Portfolio Manager and interact with several C-Suite Executives/Board Members.Support the Portfolio Manager and Accounting Departing on day to day needsManage and maintain all files for contractors, trades, plans and correspondence for all outside entitiesProvide administrative assistance to CEO, CFO, and Board Members as requestedGeneral correspondence to internal and external customers, clients, and contractorsDevelop and maintain an organized and controlled information flow on projects and potential projects and associated needsOther duties as assigned
Vaco Staffing Charlotte, NC, USA
Jan 15, 2020
Full time
The Administrative Assistant will provide support to the department by fulfilling the following duties:ResponsibilitiesHandling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.Organize and schedule appointmentsCoordinate all new hire pre-employment testing and background verificationsAct as the point of contact for internal and external clientsProvide assistance with reports and presentations associated with the HR departmentAssist members of the HR department with projects and clerical dutiesLiaise with executive and senior administrative assistants to handle requests and queries from senior managersRequirementsSolid knowledge of office practices, procedures and equipmentExcellent written and verbal communication skillsStrong Microsoft Office skills including Word, Excel and Power PointTime management skillsExcellent organization skillsExcellent telephone etiquetteAttention to detail and problem-solving skillsHigh school diploma required; college experience preferred
Vaco Staffing Indianapolis, IN, USA
Jan 15, 2020
Full time
Vaco Indianapolis is proud to partner with a client located Downtown Indianapolis to fill a contract administrative role.SUMMARYThe purpose of this job is to support the Tax department by administratively processing returns after they have been prepared, checking for errors, assembling for filing, and maintaining associated records.Duties and responsibilities include, but are not limited to:Tax Review As Needed: Update and maintain the Tax Processing instruction manual Daily: Pre-assembly, assembly and post-assembly review of tax returns Tax Processing Daily: Deliver returns to in-house signers or package for shipping to signers in other officesDaily: E-file return or process paper filing Daily, Monthly: Process extension paperworkDaily: Secure and return client source documents Weekly, Monthly: Process reports showing status of tax returns As Needed: Proofread any materials prepared in Tax Processing As Needed: Assist with preparation and distribution of Unilateral Engagement Letters Monthly: Print, distribute and file Tax Action Bulletins Miscellaneous Weekly, As Needed, As Assigned: Provide back-up administrative coverage including, but not limited to, Receptionist, Office Services and Administrative Specialist
Vaco Staffing Sacramento, CA, USA
Jan 15, 2020
Full time
Administrative support professionals, is it time to take that next big career step? Let Vaco serve as your advocate in presenting you to our top clients who are looking for Administrative Assistants. Our recruiting staff gives you an advantage over your competition by promoting your strengths and assets directly to hiring managers while helping you to be more prepared for your interviews. From keeping you up to date on market trends and industry expectations, to providing you with valuable insight into the company's culture, compensation expectations and growth opportunities of specific clients, Vaco will give you the edge you need in today's highly competitive job marketplace. If you have a background as an administrative assistant and are looking to move your career forward, let Vaco open the door for you. Apply today!As an Administrative Assistant, you will provide administrative support on a daily basis to the company's managers and employees, as well as assisting in daily office needs.Your daily duties and responsibilities in this role will generally include:Managing calendars and schedulesCoordinating various meetings and other eventsTracking the progress of short- and long-term projectsAnswering phone and emails; handling matters as appropriateWriting letters and handling other correspondenceAs an Administrative Assistant, you must be dependable and professional as well as being highly organized and detail-oriented. You should be a creative and flexible problem solver with a business-oriented mindset and a commitment to always going the extra mile to get the job done. In addition, it is important that you display excellent verbal and written communication skills as well as the ability to function effectively as part of a team.Specific qualifications for the role include: 1+ years' experience in an administrative role supporting managers and employees Potential to excel at planning and project management across department functions Proficiency in Microsoft Word, Excel, PowerPoint and Outlook Ability to handle confidential and sensitive information Strong analytical thinking skills Excellent initiative and follow-through skills