Vaco Staffing

Vaco Staffing Philadelphia, PA, USA
Jan 20, 2021
Full time
A Local Philadelphia Non-Profit Organization is Looking for Teaching Assistants to Start As Soon As Possible to Coordinate all Classroom Activities and Help with Learning. Job Requirements and Responsibilities: Must Have Prior Experience Working as a Teachers Aid or Similar Type Position Working with Children Coordinate Seating Arrangements, Get Students Prepared for E-Learning, Assist with Laptop Set-up and Overseeing Normal School Activities Ability to Work in a Team Environment, Excellent Interpersonal Skills, Patience and Understanding Demonstrates the Ability to Understand Basic Educational Terminology Regarding Students, Programs, Roles, and Instructional Activities Supervising the Students to Make Sure they are Staying Attentive, On Topic and Actively Listening to the Teacher Must Be Comfortable Working On-site ( All Necessary Covid-19 Rules are Being Followed ) Reliable Transportation is Required as the Position Can Move to Different Locations Must be Able to Pass...
Vaco Staffing Jacksonville, FL, USA
Jan 16, 2021
Full time
Administrative Assistant Professionals: let Vaco advocate for you and you'll have an advantage over your competition ! Our recruiters have direct relationships with hiring managers, so they can connect your work experience to the open job. We have an immediate opening for Administrative Assistant in the Orlando area. Instead of being another faceless resume, let Vaco promote your strengths to the hiring manager while preparing you for their specific interview. Our recruiters will provide you with great insight about trends in the market-keeping you up to date on compensation expectations, company culture and growth opportunities. If you are an experienced Mortgage Specialist and you want to partner with the best, apply today ! Job Requirements: Provide administrative support Answer and direct phone calls Organize and schedule meetings and appointments Maintain computer and manual filing system Analytical and data driven Must know excel and word Knowledge of...
Vaco Staffing Atlanta, GA, USA
Jan 16, 2021
Full time
Vaco is hiring for a Parelegal Assistant (Subpoena Support) for one of our clients in the Atlanta location. This is a 4-5 month contract, $25/hour, fully remote! REQUIREMENTS: 2+ years experience working in a legal department assisting US DOJ, State or Federal Court, or Federal Agency OIG subpoenas. High Attention to detail with documents/records requested in the subpoena, aggregating documents requested, and creating coversheet with responses and links to documents. Researching/reviewing/tracking customer records utilizing all personal information. Proficient with MS Office (Word, Excel), G-Suite (Docs, Sheets, Drive), Box, Zip Secure email, and etc.
Vaco Staffing Louisville, KY, USA
Jan 15, 2021
Full time
Vaco Louisville is recruiting for an Administrative Assistant/Data Entry Associate to join a fast-paced, successful organization in Lousville/Southern Indiana. Responsibilities will include greeting visitors, routing a high volume of phone calls, data entry, calendaring, as well as supporting business needs, daily. Responsibilities include: Preparing correspondence for managers and executive team Meeting coordination and support for staff Arranging travel for staff and executives Calendar management Data entry Answering high volume of calls and directing to appropriate party Managing scanning, filing, and other clerical duties Other duties as assigned Requirements Must have minimum 1-2 years' professional experience in an administrative position Must have working knowledge of MS Office Associate or Bachelor's degree not required, but preferred
Vaco Staffing Indianapolis, IN, USA
Jan 15, 2021
Full time
Our client, located Downtown Indianapolis, is looking for a Seasonal Tax Administrative Assistant. Job Scope: The purpose of this job is to support the tax department by processing returns after they have been prepared, checking them for errors, assembling them for filing, and maintaining records. Must be able to work overtime. Responsibilities include but not limited to: Assemble returns according to requirements of the Internal Revenue Service (IRS) and state revenue department Review return for proper order, correct attachments, correct mailing labels and envelopes Deliver returns to preparer or in-charge E-file return or process paper filing Process extensions Secure and return client source documents Proofread any materials typed in Tax Processing Assist with preparation and distribution of tax organizers Assist with preparation and distribution of Engagement Letters Process reports showing status of tax returns Assist with inventory and ordering of...
Vaco Staffing Fairfield, OH, USA
Jan 15, 2021
Full time
Answering and directing phone calls to relevant staff Scheduling meetings and appointments Taking notes and minutes in meetings Ordering and taking stock of office supplies Being a point of contact for a range of staff and external stakeholders Preparing documents for meetings and business trips Processing and directing mail and incoming packages or deliveries Greeting and directing visitors and new staff to the organisation Writing and issuing emails to teams and departments on behalf of teams or senior staff Researching and booking travel arrangements for staff members Finding ways to improve administrative processes
Vaco Staffing Indianapolis, IN, USA
Jan 14, 2021
Full time
Vaco Indianapolis has partnered with a client located in Downtown Indianapolis looking for a Front Desk Receptionist/ Concierge! If you think you would be a great fit for this role, apply today! Client is looking for both 1st and 2nd shift. Starting on contract to hire basis. Duties: - Greeting and answering questions - Answering phones - First point of contact between customers and organization - Schedule coordination - Potential to absorb Jr. Tenant Coordinator responsibilities
Vaco Staffing Southbury, CT 06488, USA
Jan 13, 2021
Full time
Administrative Assistant needed in Southbury, CT!! Great opportunity for recent graduates!!! Job Responsibilities: Provides administrative support to ensure efficient operation of office. Answers phone calls, schedules meetings and supports visitors. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations. Exhibits polite and professional communication via phone, e-mail, and mail. Supports team by performing tasks related to organization and strong communication. Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities. Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment...
Vaco Staffing Farmington, MI, USA
Jan 13, 2021
Full time
As an Administrative Assistant, you will support a team of executives in a fast paced environment. Additional responsibilities of the Administrative Assistant will include: Handle daily scheduling for internal/external meetings and appointments Prepare and support executives meetings as required Arrange domestic travel and submit expense reports Must have 2+ years of experience Highly organized, with attention to detail Experience working for C level executives Strong written and verbal communication skills.
Vaco Staffing Nashville, TN, USA
Jan 13, 2021
Full time
- Front desk responsiblities including answering phone calls and emails and greeting customers - Entering data and running reports in an EHR system - Managing scheduling for patients - Communicating with insurance providers - Looking to stay in a role long-term Job Requirements: - Four plus years experience in an office setting • Accounting (AP/AR) experience is a plus • Bachelors Degree preferred • Experience handling phone calls & emails, scheduling, and processing invoices • Familiar with MS Office including Excel and Outlook
Vaco Staffing Memphis, TN, USA
Jan 11, 2021
Full time
Vaco Staffing is partnering with a global company with headquarters in East Memphis to find ENTRY-LEVEL Financial Analyst Get the chance to work with high profile accounts including the top ten companies on the Fortune 500 list! This is a pro-active posting for upcoming needs with this fantastic company! This company offers a range of employee benefits including work from home capabilities! They also have a stairstep model to promote internal candidates to senior and supervisor positions. Candidates must have a 4-year finance (or related) degree and the ability to use higher-level Excel functions (pivot tables, VLOOKUP), 1-2 years of experience is preferred but not required. Financial Analyst Responsibilities Assists managers in resolving critical issues for clients by researching and gathering information about payment transactions and other relevant items as requested. Prepares abstracts and edits them for accuracy. Provide narratives on monthly variance reports....
Vaco Staffing San Diego, CA, USA
Jan 07, 2021
Full time
Job Title: Receptionist (MUST HAVE A MINIMUM OF 2 YEARS EXPERIENCE IN A SUPPORT ROLE) Type: Temp to Hire Pay:$16-17/hour Location: Sorrento Valley Job duties: Open/Close and maintain the Front Desk and Reception area Answer and respond to corporate and customer service phone lines, including voicemails Scheduling and maintaining conference room calendar Receive and forward all mail and deliveries Communicate and forward all facilities related requests to ensure internal customer satisfaction Meet or exceed service level targets for response times, issue resolutions, and quality Research and execute tasks in an organized manner; consistently following processes and schedules Proactively seek opportunities to improve service and bring added value to the client and organization Demonstrate flexibility in role and willingness to provide support to other team members Qualifications: Must have 2+ years experience in a support role (Receptionist of fast pace office,...
Vaco Staffing Del Mar, CA 92014, USA
Jan 07, 2021
Full time
Essential Duties and Responsibilities: Greet and direct guests accordingly, and act as first point of contact for the office Order and maintain inventory of all office supplies, printers, and office snacks/beverages Manage and distribute all mail/packages daily and coordinating all outgoing mail needs including preparing FedEx packages Act as emergency administrator for the office, including, emergency backpacks, monthly emergency checklists and maintaining resource forms Answer telephones during business hours Maintain cleanliness and organization of the office, ensure conference spaces are clean and ready for meetings Coordinate all catering needs, order food for lunches, meetings, birthdays, etc. Manage conference space bookings for tenant event space through AsureSpace platform. Assist with assigning and tracking work orders Provide general support to other operating divisions of the company as needed Qualifications and Experience: Minimum three years of...
Vaco Staffing Winter Park, FL, USA
Jan 07, 2021
Full time
Administrative Assistant Professionals: let Vaco advocate for you and you'll have an advantage over your competition ! Our recruiters have direct relationships with hiring managers, so they can connect your work experience to the open job. We have an immediate opening for Administrative Assistant in the Orlando area. Instead of being another faceless resume, let Vaco promote your strengths to the hiring manager while preparing you for their specific interview. Our recruiters will provide you with great insight about trends in the market-keeping you up to date on compensation expectations, company culture and growth opportunities. If you are an experienced Mortgage Specialist and you want to partner with the best, apply today ! Job Requirements: Provide administrative support Answer and direct phone calls Organize and schedule meetings and appointments Maintain computer and manual filing system Analytical and data driven Must know excel and word Knowledge of...
Vaco Staffing Louisville, KY, USA
Jan 07, 2021
Full time
Vaco Louisville is recruiting for a Parts & Service Admin/Data Entry position to join a fast-paced, successful organization in Louisville. Excellent opportunity for some extra income for Christmas! Data entry Manager billing information for billing dept Handles communications between parts and billing departments AP & AR experience helpful
Vaco Staffing Tampa, FL, USA
Jan 07, 2021
Full time
Vaco is currently recruiting for a Sales Support/Administrative professional for our Tampa office! This position is a direct hire opportunity and will pay between $40K and $50K depending on experience! The ideal candidate will have: Experience supporting a sales team - lead generation, reporting, and research Excellent administrative skills - be organized, reliable, and detal oriented Ability to prioritize assignments and meet deadlines Willingness to work outside of normal business hours if required CRM experience (Bullhorn preferable) Positive friendly personality Vaco was again named in the INC 5000 list of fastest growing private companies in the US, we provide the highest quality staffing solutions for accounting, clerical, management, sales and other professional positions on a contract, contract to hire and permanent basis. Our strength is our ability to match your talent and expertise as a professional to the unique business needs of your future employer. We offer...
Vaco Staffing Memphis, TN, USA
Jan 06, 2021
Full time
HOT JOB IN MEMPHIS! Administrative Coordinator $38-45k The Company is currently seeking an experienced Administrative Coordinator to join their team. This person will be responsible for general administrative functions, Human Resources assistance, and supporting the President and Business Manager. Primary Responsibilities: • Assisting with marketing projects and coordinating various events • Helping to draft and enforce company policies and procedures • Administering insurance and other benefit plans • New Hire processing and employee onboarding • Producing information by transcribing, formatting, editing, retrieving, and transmitting text, data, and graphics • Providing historical reference by developing and utilizing filing and retrieval systems; recording meeting minutes • Managing the grounds and maintenance needs and coordinating services with vendors • screening calls; managing calendars; arranging travel, meeting and event arrangements; preparing reports •...
Vaco Staffing Lexington, KY, USA
Jan 06, 2021
Full time
About the Job If an audit of your career reveals you need a better opportunity, we can help! At Vaco, our recruiters have direct relationships with hiring managers so they can connect your work experience to the open job. Right now, we are seeking a Senior Internal Auditor for one of our clients. Instead of being another faceless resume, let Vaco promote your strengths to the hiring manager while preparing you for that specific interview. Our recruiters will provide you with great insight about trends in the market-keeping you up to date on compensation expectations, company culture and growth opportunities. If you're an experienced Auditor, and you want to partner with the best, apply today! As a Senior Internal Auditor, you will provide management with an independent assessment of the company's operations. You will be responsible for conducting a variety of value added financial, operational and business process reviews as well as managing assigned audit projects. Senior...
Vaco Staffing Tampa, FL, USA
Jan 06, 2021
Full time
Vaco is currently recruiting for a Receptionist/Administrative Assistant for a fantastic client in Tampa. This role will pay between $15-16/hr and is a contract to hire opportunity! The hours for this position are Mon - Fri 8 AM - 5 PM and candidates must be able to commit to these hours in the office. The ideal candidate must be able to handle a fast-paced constantly moving environment! Requirements: Answer phones and greet visitors Transfer calls to appropriate department/ take messages Order supplies for the office Responsible for all incoming and outgoing mail: USPS, FedEx, UPS General administrative duties Assist new employees with paperwork Candidates must: Be proficient with Microsoft Suite: Outlook, Word, Excel, and PowerPoint Have excellent communication skills Be familiar with CRM Have excellent attendance and work ethic Vaco was again named in the INC 5000 list of fastest growing private companies in the US, we provide the highest quality staffing...
Vaco Staffing Florida, USA
Jan 05, 2021
Full time
Vaco is currently recruiting for a Receptionist/Administrative Assistant for a fantastic client in St. Pete. This role will pay between $15-16/hr and is a contract to hire opportunity! The hours for this position are Mon - Fri 8 AM - 5 PM and candidates must be able to commit to these hours in the office. The ideal candidate must be able to handle a fast-paced constantly moving environment! Requirements: Answer phones and greet visitors Transfer calls to appropriate department/ take messages Order supplies for the office Responsible for all incoming and outgoing mail: USPS, FedEx, UPS General administrative duties Assist new employees with paperwork Candidates must: Be proficient with Microsoft Suite: Outlook, Word, Excel, and PowerPoint Have excellent communication skills Be familiar with CRM Have excellent attendance and work ethic Vaco was again named in the INC 5000 list of fastest growing private companies in the US, we provide the highest quality staffing...