Accounts Payable

  • I.K. Hofmann USA, Inc.
  • White, GA 30184, USA
  • Aug 15, 2019
Admin-Clerical

Job Description

Accounts Payable
Job description
Provide daily data entry of Accounts Payable invoices, manage vendor accounts, AP reporting, investigation and troubleshooting of invoices, invoice coding, invoice scanning, and process improvement.
Primary Duties:
  • Daily Vendor invoice coding and processing. Daily 3-way match invoice processing.
  • Troubleshooting vendor invoices with price or quantity discrepancies.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
  • Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Maintains historical records by scanning and filing documents daily.
  • Reports sales taxes by calculating requirements on paid invoices.
  • Protects organization's value by keeping information confidential.
  • Updates job knowledge by participating in educational opportunities.
  • Accomplishes accounting and organization mission by completing related results as needed.
Qualifications
  • Must be proficient in Microsoft Excel, Word
  • ERP System experience a plus
  • Attention to detail
  • Organization skills a plus
Education and/or Experience:
  • Accounts Payable certifications are a plus but not required
  • 3-5 years of Accounts Payable experience is required
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