Administrative Assistant

  • OfficeTeam
  • Livingston, NJ 07039, USA
  • Aug 15, 2019
Admin-Clerical

Job Description

Ref ID: 02120971

Classification: Administrative Assistant

Compensation: $50000.00 to $50000.00 yearly

? Answering partner?s phones/taking messages ? Updating Staff Locator daily (staff tracking system for real-time location) ? Entering partner?s time into Maconomy/Expenses (Time and billing package) ? Scheduling ? data entry into People Planner/running reports when necessary ? working with scheduling administrator ? Booking travel/hotel/car services/rental cars for partners ? Prepping conference room/dial in for all conference calls/conferences (where applicable, both in person and telephone conferencing) ? Tracking Partner's Linked In account ? ? Manage RMP Uber account when asked ? Updating partner?s business contacts ? v cards ? Formatting Engagement letters/rep letters ? Formatting Financial Statements (working with Word Processing Team) ? Binding Financial Statements when necessary ? Covering Reception when necessary ? Heavy calendar management (partner?s calendars), setting up meetings and sending out invites to clients, making reservations. Tracking everything in their calendar and confirming any and all reservations. ? Managing Tracking spreadsheets of client meetings, conference calls, emails sent out to clients (including main clients, extended clients, prospect and targets) are to be entered into tracking spreadsheet on a daily basis to ensure we keep track in an effort to provide continuous support to both OMP/RMP ? Booking conference rooms ? Taking care of partner?s needs day to day, including internet usage when necessary (such as ordering tickets, gifts for clients, researching restaurants, etc.) ? Working closely with tax team to fulfill their needs (including use of Go File Room) ? Reviewing bound copies of financial statements, creating transmittal letters and mailing them out. ? Each bound copy needs to be carefully reviewed for any binding mistakes such as marks on any of the pages, ink smudges ? Creating Fed Ex labels when necessary, especially for tax team ? Please email resumes to [Click Here to Email Your Resum?]
Professional services preferred, some type of corporate environment required Sharp, proactive, good attitude No clock watchers Please email resumes to [Click Here to Email Your Resum?]

OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.
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